When working on a shared network, it is very common for multiple employees to access and change common files throughout the day. This article will explain how to implement a macro in Microsoft Excel that will send an automated email each time a change is made to a common document.

Excel Macro to Signal Document Changes

You may program this macro to send out emails to specific team members to alert them of changes to a network file.

Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, _

Cancel As Boolean)

Dim answer As String

answer = MsgBox("This is where you put the text to prompt the user if he wants to save or not" vbYesNo, "here is the title of that box")

If answer = vbNo Then Cancel = True

If answer = vbYes Then

'open outlook type stuff

Set OutlookApp = CreateObject("Outlook.Application")

Set OlObjects = OutlookApp.GetNamespace("MAPI")

Set newmsg = OutlookApp.CreateItem(olMailItem)

'add recipients

'newmsg.Recipients.Add ("Name Here")

newmsg.Recipients.Add ("sampleemailaddresshere@emailom")

'add subject

newmsg.Subject = "Subject line of auto email here"

'add body

newmsg.Body = "body of auto email here"

newmsg.Display 'display

newmsg.Send 'send message

'give conformation of sent message

MsgBox "insert confirmation box test here",, "title of confirmation box"

End If

'save the document

'Me.Worksheets.Save

End Sub

Photo: Unsplash